Standing Committees of Students' Council shall report to Students' Council at least once per term through the Chairperson and shall have Duties and Powers and Term of Office as defined in the By-laws (Duties and Powers and Term of Office).

Council also has other committees such as the Elections Committee that meet regularly, but are not standing committees of Students Council. In addion, council may elect to form ad-hoc committees to study and report on specific matters of interest affecting students, the University of Waterloo, or the community.

Students interested in proposing an ad-hoc committee should contact the President of the Federation of Students at pres@feds.ca.

1. Bylaw, Policy and Procedure Committee

a. Responsibilities

i. To ensure that existing policies, procedures and by-laws are consistent with each other;

ii. To propose amendments to the policies, procedures and the by-laws;

iii. To ensure that any unwritten policy or procedure commonly utilized by the Corporation, be proposed in the form of a written policy.  These policies or procedures shall be presented to Students' Council as if they were new policies or procedures; and

iv. To ensure that the policy, procedure and by-law manual is updated and complete.

b. Membership

i. The Chairperson who shall be the President;

ii. One (1) member of the Board of Directors;

iii. At least two (2) voting members of Students’ Council; and

iv. Executive Researcher, ex-officio, non-voting.

c. Accountability

 All expenditures must receive approval from the Vice-President, Administration and Finance.

d. Meetings

i. One meeting shall be held no sooner than four (4) weeks before the General Meeting and the Annual General Meeting at which the by-laws will be reviewed;

ii. One meeting no sooner than three (3) weeks before the General Meeting and the Annual General Meeting at which changes to the by-laws will be proposed for inclusion in the General or Annual General Meeting agenda; and

iii. Any other time as deemed necessary by the Chair.

2. Budget Committee

a. Responsibilities

 To assist with budget preparation in accordance with the Council Procedure governing budget preparation.

b. Membership

i. Chairperson, who shall be the Vice-President, Administration and Finance;

ii. General Manager (non-voting);

iii. A member of the Board of Directors who shall not be the President, the Vice-President, Education, or the Vice-President, Internal; and

iv. Two members of Students’ Council neither of whom shall be a member of the Board of Directors.

c. Accountability

 All expenditures must receive approval from the Vice-President, Administration and Finance.

d. Meetings

 Meetings shall be held as necessary at the discretion of the Chair.

3. Internal Administration Committee

a. Responsibilities

i. Recognize, dissolve or otherwise deal with Federation of Students’ clubs in accordance with the provisions of the Council Procedure governing clubs;

ii. Make recommendations to Students’ Council on all matters relating to clubs, services, and commissions, including proposals for new clubs, services and commissions;

iii. Supervise, maintain and recommend changes to all club, service and commission constitutions or operating procedures;

iv. Conduct an annual review of each service and commission, to examine the effectiveness and classification of each service and commission.

b. Membership

i. Chairperson who shall be the Vice-President, Internal

ii. Four other student members to be elected by Students’ Council at the start of each academic term, at least two of whom must be members of Students’ Council

iii. Clubs Director (non-voting)

c. Accountability

 All expenditures must receive approval from the Vice-President, Administration and Finance.

d. Meetings

 This committee must meet at least once per academic term.

4.  Internal Funding Committee

a. Responsibilities

i. The committee will be responsible for administering a Special Projects Fund and the Enterprise, Opportunity and Innovation Fund.

ii. The committee shall adhere to the Council Procedure governing the Special Projects Fund in its administration of the Special Projects Fund and to the Council Procedure governing the Enterprise, Opportunity and Innovation Fund in its administration of the Enterprise, Opportunity and Innovation Fund.

b. Membership

i. Chairperson who shall be the Vice-President, Internal

ii. Four other student members to be elected by Students’ Council at the start of each academic term, at least two of whom must be members of students’ council

c. Accountability
 
 All expenditures, with the exception of the distribution of the Special Project Fund, must receive approval from the Vice-President, Administration and Finance.
 
d. Meetings

 Meetings shall be held as necessary at the discretion of the Chair

5.  Education Advisory Committee

a. Responsibilities

i. To advise the Vice-President, Education on policy and other issues relating to his or her portfolio that are not addressed by Co-op Students’ Council.

ii. To make decisions on behalf of Students’ Council relating to the Vice-President, Education’s portfolio.  Such decisions may only be made when, in the opinion of the committee, they justifiably do not warrant the consideration of Students’ Council.

iii. To assist Students’ Council in developing policy on educational matters and to recommend to Students’ Council policies of this nature.

iv. To assist Students’ Council in oversight of external lobby organizations in which the Federation of Students holds membership and to recommend to Students’ Council from time to time any courses of action related to campaigns and membership.

b. Membership

i. The chairperson who shall be the Vice-President, Education

ii. The President

iii. Three (3) voting members of Students’ Council to be elected by Students’ Council at the start of each academic term;

iv. Two (2) students at large to be elected by Students’ Council at the start of each academic term;

v. Executive Researcher/Assistant, ex officio, non-voting

vi. Government Affairs Commissioner, ex officio, non-voting

c. Accountability

All expenditures must receive approval from the Vice-President, Administration & Finance.

d. Meetings

This committee must meet at least three times per academic term.